Name - The name of the organization is "Windsor Park
Neighbors, Inc". In these Bylaws, Windsor Park Neighbors may be
referred to as "the Association".
Boundaries - Windsor Park Neighbors shall consist of
residents living within the area bounded by Central Avenue from
North Sharon Amity Rd. to Kilborne Drive to Eastway and from the
intersection of Eastway and Shamrock to North Sharon Amity and then
from North Sharon Amity to Central Avenue. Additional area may be
added or subtracted by resolution of the membership of the
Association, and approval by the Association's Board of
and Website - The Association may establish, operate, publish
and distribute a website and newsletter, as determined by the Board
Encumbrance - No member shall endure any encumbrance or
lien on any real or personal property as a result of membership in
the Association. Debts of the Association are not debts of any
member due to their membership, nor are any contracts entered into
by the Association personally binding on any member.
- The purpose of the Association is to enhance and improve the
quality of life of the residents in the neighborhood, and to foster
a spirit of friendliness and cooperation among neighbors. To
accomplish this purpose the Association shall:
Work with and communicate with governmental bodies and
agencies, including but not limited to the Charlotte
Mecklenburg Police department, the Mecklenburg County Sheriff's
Department, the City of Charlotte and its agencies, Mecklenburg
County and its agencies, Charlotte Mecklenburg Schools and
Maintain membership in non-profits dedicated to improvement of
Charlotte's East Side, as determined by the Board of
Identify any person in the neighborhood who due to disability or
illness is in need of assistance, and attempt to identify
assistance when possible. Nothing in this provision creates an
obligation on behalf of the Association to provide financial or
Conduct periodic meetings of members at a location in, or near, the
Status - The Association shall operate as 1120H under the IRS
No Power to Fine - The Association shall have no power
to levy or impose fines or penalties. However, the Association may
make referrals or complaints to governmental agencies for code
Membership in the Association is voluntary, and is open to any
person residing within the boundaries of the neighborhood, as
described in #2, above. Proof of residence may be
No dues or assessments may be collected from members, although
voluntary contributions may be solicited and accepted. Funds
received as contributions will be used for the purposes of the
Association, as determined by the Board of Directors.
Each adult member (eighteen years of age or older) shall have one
vote for each officer in each election, and in any matter brought
to the membership for a vote, provided that that member has
attended the last three meetings, including the meeting at which
the vote is taking place.
The membership role will be kept confidential.
Members have the right to request that issues be discussed by the
Board of Directors, that they be put on the agenda for the next
meeting, subject to the approval of the President.
Meetings of the membership shall he held monthly at a place and
time established by the Board of Directors, and announced at the
previous meeting. The meeting date, time and place may also
be announced on the website and in the newsletter. Meetings may be
suspended in the summer months in the discretion of the Board of
The officer presiding at the meeting shall have authority and
responsibility to set and keep the agenda, recognize speakers and
No person attending a meeting shall be allowed to photograph or
record anyone at the meeting without prior approval of the
person(s) being photographed or recorded and the officer presiding
at the meeting. Anyone violating this prohibition may be asked to
leave the meeting. Photography or recordation of persons
coming to or leaving the meeting is also prohibited and violation
thereof may result in revocation of membership. (Amended
10. Elections -
Elections for officers of the Association shall be in November of
each year in which an election is held. The officers' terms shall
begin in January in the year following the election. Election shall
be by secret ballot, unless a candidate is unopposed, in which case
it may be by voice vote.
The Board of Directors shall appoint a Nominating Committee of
three to five members which shall recommend officers for the
upcoming election. The Nominating Committee shall report its
recommendation to the membership at the October meeting.
Nominations may be made from that floor at that meeting. In order
to be nominated for office, the nominee must be a member of the
Association. The nominee must be a homeowner residing in Windsor
Park. The nominee must have attended five (5) general meetings
during the past year including the October meeting when nominees
are accepted. (Amended 4/10/18)
Before any vote for offices, or any other subject, a member may ask
to be heard.
The vote for officers shall be by secret ballot, unless the
candidate is unopposed, in which case a show of hands may be used.
If the vote is by secret ballet, votes will be counted by those
members of the nominating committee who are present at the meeting,
and if none are present, by two members who are at the meeting who
are not candidates. The results shall be announced at the meeting
in which the election took place.
11. Officers -
The Officers of the Association shall be the President, Vice
President, Secretary and Treasurer. Elections for officers
shall be held every two years for a term of two years for each
Each officer shall be a member of the Board of Directors, along
with the immediate past President.
The President shall:
preside over the monthly meetings and announce the time date and
place of the next meeting.
preside over meetings of the Board of Directors, and announce the
next meeting of the Board of Directors.
appoint committee chairs
carry out the duties and responsibilities as directed by the Board
designate to any member the authority to handle a particular task
on behalf of the Association, upon approval and notification of the
Board of Directors.
develop the agenda for monthly meetings, with notification and
approval of the Board of Directors.
review the bank statement of the Association.
determine whose signature is required on Association
The Vice President shall:
preside at the monthly meeting in the absence of the
preside at the meeting of the Board of Directors in the absence of
The Secretary shall:
keep minutes of the meetings of the members and the Board of
keep the written resolutions, consents to action and other
documents of the Association and Board of Directors.
keep the roster of members.
The Treasurer shall:
keep accurate records of the finances of the Association, including
but not limited to records of income and expenses.
make a monthly financial report to the Board of Directors, and a
quarterly report to the members.
The bank statement of the Association shall be sent the President's
house and forwarded to the Secretary for monthly
The Officer are responsible for the day to day operation of the
If an officer resigns his or her office, or dies during his or her
term of office, the Board of Directors shall by majority vote
select a member of the Association to serve out that person's term.
If an officer moves his or her residence to a location outside of
the boundaries of the Association, the move shall be considered a
If an officer, due to illness, disability or some other cause,
shall be unable to assist in the day to day operation of the
Association, it shall be placed on the agenda for the next meeting
of the Board of Directors for replacement of that officer and
selection of a successor officer, who shall serve out the term of
the replaced officer. The membership shall be informed of the
replacement and reasons thereof at the next regularly called
meeting. No officer shall be replaced without being given ten days
written or email notice of the matter having been placed on the
An officer may take a leave of absence by making written request to
the Board and approval by a majority of the remaining Board
members. If a leave of absence is approved, the duties of the
absent Board member shall be designated to other Board members by
agreement of the majority of the remaining Board
Offices elected while the previously approved Bylaws were in effect
shall serve out their terms as provided in those Bylaws before an
election is held under the provisions of these Bylaws.
12. Board of Directors -
The Board of Directors ("the Board") shall consist of the
President, Vice President, Secretary, Treasurer and Past President.
However, the Past President shall not be a member of the Board if
he or she no longer lives within the boundaries of the Association,
has been removed from office, or has resigned his or her position
as President before the term has expired.
The Board of Directors shall meet at a time and place determined by
the President. It is the duty of the members of the Board to attend
The President may prepare an agenda and mail or email it to members
before a Board meeting.
The secretary of the Association shall serve as secretary of the
Board and shall take and keep minutes of each called
The Board members may make decisions by phone and email
communication. These decisions shall be recoded in minutes prepared
and kept by the Secretary just as if they were made at a called
All decisions by the Board shall be binding on the Association,
unless in violation of these Bylaws.
13. Authority and Authorization -
The Officers of the Association are authorized to
administer the day to day operations of the Association. Members
are not authorized:
to represent themselves as speaking on behalf of the Association
without prior approval of the Board of Directors.
to enter into any agreement on behalf of the Association without
prior approval of the Board of Directors.
to incur any expense on behalf of the organization without prior
approval of the Board of Directors.
The Board of Directors may give prior approval to any member or
committee to act on behalf of the
14. Non-Authorization -
No person shall use the name "Windsor Park Neighbors" for their
personal or commercial use. The Association reserves the
right to enforce its exclusive right to the name "Windsor Park
Neighbors", by means of litigation, or otherwise.
15. Committees -
The Board may establish a Rezoning Committee, Community Improvement
Committee, Beautification Committee, Crime Watch Committee,
Fundraising Committee, Finance Committee, Nominating Committee and
such other committees as determined by the Board to be in the
Association's best interest.
The President shall determine the duties, responsibilities of the
The number of members of any committees shall be determined by the
Board. The President shall appoint the members and the Chair of any
committee. The term of membership of committee members shall be one
year. Resignation of any member or Chair of any committee
shall be communicated to the President, who shall appoint a
replacement member and/or Chair.
Committee Chair's shall report to the President and the Board of
the committee activities.
Committees shall take and keep minutes of their meetings, which
shall be passed on to the Association secretary at the end of the
A member of a committee, including the Chair, may be removed from
the committee by a vote of the Board for cause, which may include
failure to attend meetings, or such other good cause as my be
determined by the Board.
Committee creation, committee member assignment and committee
projects shall be communicated to the Association at regularly
called membership meetings.
16. Bylaws -
These Bylaws shall be the governing document of the
The Bylaws shall be made available to members through the
Association website or by copy to a member without internet
The Secretary of the Association shall keep the Bylaws with the
minute book for the Association.
Any proposed amendment to the Bylaws shall be presented to the
President in writing, signed by three members of the Association.
The proposed amendment shall be read to the members at the next
regularly scheduled membership meeting and scheduled for a vote at
the following regularly called membership meeting after the meeting
at which it was read. Before any vote on a Bylaw amendment,
discussion shall be allowed at the meeting. A vote of at least 60%
of the members attending shall be required for approval of the
17. Dissolution -
Any dissolution of the Association shall comply with the applicable
North Carolina and United States law, and with the articles of
Except as prohibited by 17(A) above, any funds left with the
Association at dissolution shall be donated to another eastside
neighborhood group, or to the Windsor Park Elementary